All libraries

1. Draft load split

   Use it when: Tomorrow's orders are in and you want a draft load plan per vehicle for you to check and confirm yourself.

   Works with any AI assistant.

   Fill in your parts

   DateFor example: Wednesday

   Available vehiclesFor example: TRK-01 2,000 kg, TRK-04 1,000 kg

   UnavailableFor example: TRK-03 in the workshop

   Orders per regionFor example: East 10 stops 1,700 kg 09.00-16.00

   Your prompt

   Goal: I need a draft load split for ‹tanggal›, for me to check and set myself.
   Reader: me, the dispatcher.
   Material: available vehicles and capacity: ‹kendaraan›. Unavailable: ‹tidak-tersedia›. Orders per region (weight, stops, time window): ‹pesanan›.
   Limits: codes only. Do not use unavailable vehicles. Do not compute distances, claim an optimal route or plan driver hours.
   Shape: a table of vehicle, regions, total weight, time window, notes.
   Check: show the weight sum per vehicle and mark any over capacity.

   Copy prompt

   Learn it in: Prompts for fleet plans and exceptions

2. Check list for a plan I have built

   Use it when: You have drawn up the dispatch plan and want to know which parts carry the most risk before it is confirmed.

   Works with any AI assistant.

   Fill in your parts

   PlanFor example: TRK-01 North+Central 1,500 kg; TRK-02 East 1,700 kg

   CapacitiesFor example: TRK-01 and TRK-02 2,000 kg

   Special itemsFor example: two pallets of glass packaging in the East

   Your prompt

   Goal: I need a list of things to check in my dispatch plan before I set it.
   Reader: me.
   Material: my plan: ‹rencana›. Vehicle capacities: ‹kapasitas›. Special items today: ‹hal-khusus›.
   Limits: do not say the plan is safe or ready. Do not judge roadworthiness or driver hours; just name what I should check in the records.
   Shape: a numbered list, at most eight items, riskiest first.
   Check: every item names the vehicle code or region it refers to.

   Copy prompt

   Learn it in: Prompts for fleet plans and exceptions

3. Morning briefing script

   Use it when: You have confirmed the final plan and need a short morning briefing script for the drivers.

   Works with any AI assistant.

   Fill in your parts

   ShiftFor example: morning shift

   Final planFor example: TRK-01 North; TRK-02 East; TRK-03 in the workshop

   Field notesFor example: partial road closure in the East

   Your prompt

   Goal: I need a morning briefing script from the final plan I set.
   Reader: ‹shift› drivers, read out in five minutes.
   Material: final plan: ‹rencana-final›. Field notes for today: ‹catatan-lapangan›.
   Limits: do not add vehicles or regions, do not claim optimal routes, do not state finish-time targets.
   Shape: at most 120 words, one line per vehicle, then safety notes.
   Check: at the end, list vehicles running and not running, and match against the final plan.

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   Learn it in: Prompts for fleet plans and exceptions

4. Delay message to a recipient

   Use it when: A delivery will be late and you need to tell the recipient in a polite, direct message.

   Works with any AI assistant.

   Fill in your parts

   Order codeFor example: ORD-2214

   CauseFor example: the vehicle had trouble on the road

   Approved actionsFor example: next update by 15.00 at the latest

   Name placeholderFor example: filled in the delivery system

   Your prompt

   Goal: I need a draft delay message for order ‹kode-pesanan›.
   Reader: the recipient, a lay person.
   Material: known cause: ‹penyebab›. Approved actions: ‹tindakan-disetujui›.
   Limits: do not promise arrival times, compensation or anything beyond the approved actions. Do not blame anyone. Write the recipient's name as ‹nama-penerima›.
   Shape: at most 70 words, polite and direct.
   Check: list every promise in the message and which part of the material it came from.

   Copy prompt

   Learn it in: Prompts for fleet plans and exceptions

5. Failed delivery message with schedule options

   Use it when: A delivery has failed and you need a message to the recipient offering a few rescheduling options.

   Works with any AI assistant.

   Fill in your parts

   Order codeFor example: ORD-2240

   Attempt timeFor example: today at 13.20

   Schedule optionsFor example: tomorrow 09.00-12.00 or tomorrow 13.00-16.00

   How to chooseFor example: reply to this message with 1 or 2

   Your prompt

   Goal: I need a draft failed-delivery message for order ‹kode-pesanan› that offers rescheduling options.
   Reader: a recipient who was not there at delivery.
   Material: delivery attempt time: ‹waktu-percobaan›. Schedule options approved by the dispatcher: ‹pilihan-jadwal›. How the recipient chooses: ‹cara-memilih›.
   Limits: only offer the schedule options in the material. Do not mention extra charges or cancellation. Do not guess why the recipient was absent.
   Shape: at most 80 words with the schedule options as a list.
   Check: the options in the message must exactly match the material.

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   Learn it in: Prompts for fleet plans and exceptions