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1. Monthly duty roster

   Use it when: Next month's duty roster is due and you want a draft from staff numbers and shift rules, for the manager to approve.

   Works with any AI assistant.

   Fill in your parts

   RoleFor example: midwives in the maternal and child health room

   PeriodFor example: next month

   ApproverFor example: the clinic manager

   Staff codesFor example: Midwife A, Midwife B, Midwife C

   Hours and shiftsFor example: Mon-Sat, morning 07.00-14.00 and evening 14.00-21.00

   Minimum per shiftFor example: 1 midwife each shift

   Unavailable datesFor example: Midwife B unavailable in the second week

   Weekly hour limitFor example: 40

   Your prompt

   I am clinic staff and I am not giving any patient data.
   Goal: I need a draft duty roster for ‹peran› for ‹periode›.
   Reader: ‹penyetuju›, who checks and approves.
   Material: staff codes without names: ‹kode-staf›; opening hours and shift split: ‹jam-shift›; minimum per shift: ‹minimum-shift›; unavailable dates without reasons: ‹tidak-tersedia›.
   Limits: at most ‹batas-jam› hours per person per week; no back-to-back shifts without a rest gap; do not add staff, shifts or rules I did not give.
   Shape: a table per date and shift, then total hours per staff code, then a list of assumptions.
   Check: flag shifts below the minimum and codes over the hour limit.

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   Learn it in: Prompt library: administration and schedules

2. Revise a roster after a shift swap

   Use it when: An approved roster needs revising after a shift swap or absence, and you want as few changes as possible.

   Works with any AI assistant.

   Fill in your parts

   ApproverFor example: the head nurse

   Current rosterFor example: the third-week table with codes Nurse A-E

   ChangeFor example: Nurse B and Nurse E swap shifts on Thursday

   RulesFor example: minimum 2 nurses in the morning, at most 40 hours a week

   Your prompt

   I am clinic staff and I am not giving any patient data.
   Goal: I need an approved roster updated after a change, with as few changes as possible.
   Reader: ‹penyetuju›, who approves changes.
   Material: the current roster with staff codes: ‹jadwal-berlaku›; the requested change: ‹perubahan›; minimum and hour-limit rules: ‹aturan›.
   Limits: change only the shifts affected; do not move other shifts unless needed to meet the rules, and say why.
   Shape: a list of changes in before-and-after form, then the new roster table for the affected week.
   Check: confirm every shift still meets the minimum and no code exceeds the hour limit; write out the result of that check.

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   Learn it in: Prompt library: administration and schedules

3. Appointment slot plan from counts

   Use it when: Queues often build up and you want an appointment slot plan from visit counts, with no patient data.

   Works with any AI assistant.

   Fill in your parts

   ServiceFor example: the general clinic, Monday to Friday

   ApproverFor example: the clinic manager

   Counts per hourFor example: 08.00: 6, 09.00: 9, 10.00: 11, 11.00: 8

   Visit lengthFor example: 15 minutes

   RoomsFor example: 2 exam rooms

   ReserveFor example: 20 percent

   Your prompt

   I am clinic staff and I am not giving any patient data.
   Goal: I need an appointment slot plan for ‹layanan›.
   Reader: ‹penyetuju›, who decides changes to the service schedule.
   Material: average visits per hour, counts only: ‹hitungan-per-jam›; one visit's length per the clinicians: ‹lama-kunjungan›; number of rooms or staff serving: ‹jumlah-ruang›.
   Limits: keep ‹cadangan› of capacity for walk-ins; do not guess figures I did not give.
   Shape: a table per hour with capacity, booked slots, reserve and average visits columns.
   Check: write the capacity formula and flag hours where average visits exceed capacity.

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   Learn it in: Prompt library: administration and schedules

4. Weekly queue report

   Use it when: The management meeting is near and you need a summary of this week's waiting times from aggregate figures.

   Works with any AI assistant.

   Fill in your parts

   Report readersFor example: the manager and the clinic's person in charge

   Queue figuresFor example: average minutes waited per day: Mon 34, Tue 28, Wed 41, Thu 25, Fri 30

   TargetFor example: under 30 minutes

   Changes this weekFor example: a second registration desk opened from Thursday

   Your prompt

   I am clinic staff and I am not giving any patient data.
   Goal: I need a summary of this week's waiting times for the management meeting.
   Reader: ‹pembaca-laporan›, who wants to know what changed and what needs deciding.
   Material: daily aggregate figures from the queue system: ‹angka-antrean›; the clinic's waiting-time target: ‹target›; changes made this week: ‹perubahan-minggu›.
   Limits: only the figures I give; do not guess causes, write them as questions if the cause is not known; at most 200 words.
   Shape: three parts: key figures against the target, days over the target, and questions for the meeting.
   Check: show how the weekly average was computed so I can check it.

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   Learn it in: Prompt library: administration and schedules

5. Reorder points and draft order

   Use it when: Medicine or consumable stock is running low and you want reorder points and a draft order letter for approval.

   Works with any AI assistant.

   Fill in your parts

   Group of itemsFor example: procedure room consumables

   ApproverFor example: the pharmacist in charge

   Per-item summaryFor example: table: item, unit, 30-day usage, stock, expiry, lead time

   Safety stockFor example: 5 days of usage

   Expiry windowFor example: 60 days

   Your prompt

   I am clinic staff and I am not giving any patient data.
   Goal: I need a list of ‹kelompok-barang› to order and a draft order letter.
   Reader: ‹penyetuju›, who checks before the order goes to the supplier.
   Material: a per-item summary with no patient data: ‹rekap-barang›; safety stock per clinic policy: ‹stok-pengaman›.
   Limits: do not suggest substitute items, do not change the summary's figures, do not add new items.
   Shape: a table of items below their reorder point, a list of items expiring within ‹batas-kedaluwarsa›, and a draft order letter marked DRAFT.
   Check: write the formula used and the full calculation for the first two items.

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   Learn it in: Prompt library: administration and schedules